Assurance Officer

Key Responsibilities Of The Assurance Officer

• To work with Information Asset Owners and the Data Protection Assurance and Reporting officer to learn more about how information assets are used in their respective areas, and identify key trends
• Attend local team meetings to share updates provided by the Data Protection Officer, or Data Protection Assurance and Reporting Officer.
• Following local team meetings provide feedback from the local teams, or pass on advice requests to the DPO or Data Protection Assurance and Reporting Officer
• Provide support to the Information Asset Owners in relation to their quarterly assurance reporting obligations e.g. reminding them of reporting timescales, directing them to where they can gather appropriate evidence, supporting with information gathering
• Acting as a conduit between the relevant business areas and the Data Protection Assurance Officer to identify when a Data Protection Impact Assessment (DPIA) might be necessary and provide appropriate administrative support within the DPIA process
• Scheduling meetings with the relevant business areas
• Support the Data Protection Assurance and Reporting Officer with coordinating internal data protection audits e.g. diary planning, evidence gathering, email communications
• Meeting support to include taking minutes and action points
• Maintain the Information Asset Register for each business area on a regular basis, as directed by the Data Protection Assurance and Reporting Officer, Data Protection Officer, or Information Asset Owners
• Review process mapping for each business area, flagging change where necessary to check that they are still accurate and reflective of current business processes, this will be done in co-ordination with the business areas
• Adhere to the IOPC data quality, records management, data protection & information management principles, to ensure information is safe, secure, and shared appropriately.
• Working closely with the other Assurance Officer to share knowledge, update on ongoing tasks and workload
• Working with the rest of the FOI & Data Protection Team to document feedback in relation to information requests received externally/internally
• Travelling to other IOPC offices/ alternative locations may be required with notice.
  

Person Specifications For The Role

• Good level of education, educated to at least GCSE standard or equivalent
• Excellent written and oral communication skills
• Ability to work under pressure and prioritise tasks, working to strict and conflicting deadlines
• Demonstrates high level of attention to detail and an ability to work accurately
• Proven experience of working effectively in a team environment
• Good Level of ICT skills and facility with IT systems and applications including MS word, Excel, and Power Point, SharePoint and experience using case management systems.
• Excellent interpersonal skills, including tact, discretion, and some experience of liaising with representatives from external agencies
• Experience in data protection or information management.
• Previous involvement in championing or supporting behaviour change