Senior Administrative Assistant UAE Nationals Only

Career goal:

Following up on daily management activities and performing administrative tasks in the Office of the Executive Director of the client.

Main tasks:

1. Follow up on official correspondence and communications received by the Executive Director s Office which include (letters emails) to ensure that the necessary measures are taken.

2. Preserving correspondence and official documents within an integrated document preservation system.

3. Follow up on the status of messages received from all sectors and departments of the Authority.

4. Preparing for the evaluation of the Office of the Executive Director.

5. Covering the duties of the Executive Director s secretary during his vacation.

6. Preparing monthly reports related to correspondence to the Executive Director.

7. Managing incoming/ outgoing correspondence from the Office of the Executive Director through the Tarasul system.

8. Follow up coordination with the office of the Director General and Chairman of the Board of Directors to ensure that all directives and instructions of the Director General and Chairman of the Board of Directors are implemented.

9. Ensuring that correspondences that do not have a specific end date are not delayed for more than two months.

10. Ensuring that all requirements are provided on time and that their completion is not delayed.

11. Receiving messages (forms minutes of meetings) that require the approval of the Executive Director and sending them to the concerned authority upon approval.

12. Periodic followup and updating of the shared file.

13. Following up on matters related to the Office of the Executive Director and preparing and implementing the tasks assigned to me including minutes of meetings PowerPoint presentations etc.

14. Exporting letters via the messaging system.

Requirements

Required knowledge skills and experience:

Qualification bachelor s degree.

Experience 2 to 5 years of work experience.

Basic skills Ability to prepare reports in an organized and professional manner.

A good listener and communicator with a high ability to communicate and transfer information orally and in writing.

An effective member of the work team and able to enhance trust in his relationships with clients and team members.

Fluent in Arabic and English in reading writing and speaking.

Excellent writing skills.