Purchase and Sales Coordinator

Processing the orders received from the Duty Free retailers efficiently and quickly
• Informing the Duty Free retailers of discontinued and out of stock references to ensure these references are not included in the client orders, and informing of the new launches availability so the references can be included in the client orders and on shelf as soon as available
• Calculating the monthly recommended import orders from the brand owners including any new launches to be included and maintaining adequate stock levels in the warehouse, placing the orders once approved by senior management, and tracking the estimated arrival time so it can be communicated to the Duty Free retailers for inclusion in their orders
• Maintaining accurate accounts of back orders (both clients & brand owners)
• Maintaining up to date pricing files (client & brand owners pricing) including new references and point of sale materials in SAP, and subsequently in the client order forms
• Maintaining trackers for the new launches and gift sets with the forecast quantities received from the clients
• Managing and resolving discrepancies in shipping, logging & processing credit notes (both clients and brand owners)
• Preparing the monthly reports for the brand owners and for the senior management detailing the sales by brand and by reference
• Preparing weekly & monthly updates on the Sell In vs the budget
• Annual physical stock check of stocks in the warehouse vs the stocks listed in the SAP system