Office Support

Responsibilities:

• Coordinates and performs an administrative function for the department
• Organizes and documents files, performs data analysis, creates reports and assists with organization and improvement of department policies and procedures
• Maintains accurate electronic and paper files and records on an ongoing basis
• Responsible for scanning paper documents into electronic files using specified naming conventions and for maintaining traceability and revision control in the database
• Operates PC and software applications to generate tables, charts, memoranda, reports, and correspondence
• Maintains electronic database
• Answers questions/requests which require a detailed knowledge of office and departmental procedures and the functional group that may require the collection of information from business systems, applications, files, or other departments
• Prepares reports from information selected and generated from different sources based on general instructions
• Responsible for upkeep of signage and labeling in the department, including updating seating charts and assisting supervisors with reorganization of personnel and equipment
• May make purchases using corporate P-Card and maintain related records
• Assists in the development of departmental systems and functions
• Coordinates activities with other organizations or functionalized areas, and manages forms to ensure operational accuracy/compliance
• Maintains and coordinates the upkeep of general office and department production supplies
• May perform other duties as required
• Conducts activities in a safe and healthy manner and works in accordance with established HS&E requirements to ensure the protection of employees, the public, and the environment. Takes actions necessary to stop work when an unsafe condition or action is identified. Every employee has the right and responsibility to stop work when unsafe conditions or actions are identified