Document Control Specialist

Responsibility:

• Oversees the collection, maintenance, and distribution of all documents necessary for capital projects or ongoing production and logistics operations.

• Defines product configuration and controls operational processes to ensure conformance to operational and engineering requirements.

• Develops and maintains a comprehensive filing and document control retrieval system and computer database for all documents to be retained in the document control center.

• Manages the operation of the document control center and trains staff to ensure that all users have the latest revision of appropriate documentation in a timely manner.

• The Document Control Specialist reports to the QA/QC Engineer.

• Oversees the collection and maintenance of filing systems. Updates latest revisions of documentation necessary to define product configuration and controls of operational and engineering processes.

• Recommends changes and upgrades to tracking and filing systems.

• Works as interface between internal and external customers and the document control department.

• Creates and maintain a document classification system to tag information as secret, confidential or public to maintain compliance to contractual obligations.

• Distributes and trains staff on latest revision level documentation and ensures that obsolete documentation is removed from distribution in a timely manner.

• Oversees the maintenance of a computer database of all filed documentation that ensures fast retrieval of documents.

• Updates retention schedules and ensures the performance duties as defined in division document control policies and procedures