Events Intern (Unpaid)

ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency.

The luxury group at ITP Media are looking for an events intern to join the team from September 2021 for 3-6 months to work on exciting projects and events across a portfolio of publications including:

Harper’s Bazaar Arabia, Esquire Middle East, Cosmopolitan Middle East, GQ Middle East, Grazia Middle East, Conde Nast Traveller Middle East, Architectural Digest Middle East

You will have the autonomy to manage and execute a number of key tasks including:

• Assisting the Event Managers on the creation of pitches, execution of events and projects and post event wrap ups
• Involved in behind the scenes organization and the lead up to events:

o Event programming, scheduling, guest lists management and coordinating logistics on site.

o Liaising and coordinating with third party suppliers and vendors.

o Liaising with teams (internal and external) for various tasks, documentation, permissions & permits, design, collateral, venues, props, staffing and logistics.

o Sourcing, contacting and presenting suitable photographers, videographers, stylists, models, hair and makeup artists, that are in budget, in and outside of the region.

o Go on location recces, organise permits, book locations/ hire studios.

o Planning end to end shoot logistics such as transport, accommodations, catering, and photography equipment.

o Creating and planning end to end production schedules (called a call sheet) and communicate with all suppliers.

In general, you will need to:

• Be flexible as every day is different, some days are admin days whilst others require us to be conducting site visits or on events (flexible to work on weekends if needed).
• Be organised, with open and clear communication with your team and suppliers
• Working on event ideas, creative concepts and pitches for clients
• Briefing and coordinating with suppliers, maintaining update supplier database
• Managing guest lists, tracking RSVPs, checking in guests on site

Requirements

Your skills:

• Proficiency in word, PowerPoint and excel
• Fluent English is necessary – Arabic is a plus
• Must have strong oral and written communication
• Excellent multi-tasking and problem-solving skills
• Thrives in high-volume, deadline-driven environment
• Highly adaptable, Curious and collaborative
• Must be able to work independently and with a team
• Must be able to work flexible hours
• Having a driver’s license is a plus

Employment Type

• Unpaid – any work/shoot related expenses will be reimbursed
• Visa/medical insurance will not be provided
• Full time position (Sun-Thurs 9 to 6pm) but can be discussed

Benefits

Being an ITP employee is an opportunity to be part of the largest content creation house in the region and provides the luxury of working with global brands and experienced industry leaders. To ensure we invest in the development of our team, employees are given access to a variety of learning resources and exciting career development opportunities.

Your skills: Proficiency in word, PowerPoint and excel Fluent English is necessary – Arabic is a plus Must have strong oral and written communication Excellent multi-tasking and problem-solving skills Thrives in high-volume, deadline-driven environment Highly adaptable, Curious and collaborative Must be able to work independently and with a team Must be able to work flexible hours Having a driver’s license is a plus Employment Type Unpaid – any work/shoot related expenses will be reimbursed Visa/medical insurance will not be provided Full time position (Sun-Thurs 9 to 6pm) but can be discussed