Document Controller

Job Summary

The Document Controller coordinates the flow of technical documents (requisitions data books drawings specifications calculations) between projects and proposal operations engineering disciplines and other related support groups internally and externally. Also assist in the office well being and compliance with AECOM standards.

Job Duties

• Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the companys quality standards.
• Correlating information relating to projects and proposal records.
• Type copy distribute and file the project correspondence and meeting minutes.
• Assist in the preparation of the minutes of meetings with the project managers and directors.
• Assists in preparing a mock up for operations manuals (e.g. develops the index binders dividers etc. and ensures timely printing and assembly) and/or job data books (pulls drawings and documents develops index cover sheet dividers etc. ensures timely reproduction and assembly).
• Arranges document cataloguing packing and longterm storage or disposal of appropriate engineering documents at time of project closeout.
• Prepares transmittals for engineering documents and requisitions.
• Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.
• Maintains an established data distribution system and schedule for the assigned project based upon client project and supplier requirements.
• Office administration duties office furniture office wellbeing. maintenance requests and materials orders etc
• Maintain a list of office furniture and equipment together with a list of site offices work station equipment and monitor them.
• Assist the office secretary in her/his duties to achieve office requirements and office demands including coverage.
• Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team.
• Assist in arranging for social activities when requested by the Manager Environmental Engineering

Specific Skills Required

• Demonstrated proficiency with largescale Document Control management software (ACONEX/ Prolog).
• Demonstrated proficiency with Microsoft Office suite of software products e.g. Excel Word etc.
• Proven accuracy reliability and completeness in job accomplishment.
• Demonstrated success on the job as evidenced by satisfactory performance acceptance of responsibility and growth in previous positions.
• Effective oral and written communication skills.
• Demonstrated experience with routine Document Control hardware and software such as scanners optical character recognition.
• Ability to compose reports and correspondence in English
• Familiar with MS Word MS Powerpoint and Excel

Person Specification (Behavioural Attributes)

• Must be a selfstarter attitude with proactive resultsoriented focus; and willing and capable to assume additional responsibilities.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detailoriented and highly organized; and must be able to produce accurate and timely results while maintaining a customerservice attitude.
• Must inculcate a cando spirit to produce consistently accurate results at a fast pace.

Qualifications :

Qualification

• Diploma holder in any field of study.  Any relevant certifications and training certificates would be a plus.

Experience

• 5 years of document control experience in an engineering and construction project is a must.

Additional Information :

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options wellbeing resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public and privatesector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects both in your local community and on a global scale that are transforming our industry and shaping the future. With cuttingedge technology and a network of experts youll have the resources to make a real impact. Our awardwinning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Fulltime