We are seeking a highly organized and motivated Personal Assistant to support our executive team in Dubai. The ideal candidate will be a proactive and detailoriented individual with a strong ability to multitask and manage complex schedules. This role demands a high level of discretion professionalism and the ability to handle sensitive information with care.
Key Responsibilities:
- Administrative Support: Provide comprehensive administrative support including managing calendars scheduling meetings organizing travel arrangements and preparing correspondence.
- Communication: Serve as the first point of contact managing phone calls emails and other communications on behalf of the executive team.
- Documentation: Prepare review and edit documents presentations and reports as required.
- Meeting Coordination: Organize and coordinate meetings including preparing agendas taking minutes and ensuring followup actions are completed.
- Travel Arrangements: Handle travel logistics including booking flights accommodation and ground transportation and preparing detailed itineraries.
- Project Assistance: Assist in various projects conducting research compiling data and providing reports as needed.
- Confidentiality: Maintain the highest level of confidentiality and discretion at all times.
- Relationship Management: Liaise with internal and external stakeholders fostering positive relationships.
- Office Management: Oversee office supplies and equipment maintenance ensuring a wellorganized and efficient working environment.
Qualifications:
- Education: Bachelors degree or equivalent.
- Experience: Minimum of 3 years of experience in a similar role supporting senior executives.
Skills:
- Exceptional organizational and timemanagement skills.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Ability to work independently and handle multiple tasks simultaneously.
- Arabic language skills are an advantage.
Attributes:
- Highly motivated and proactive with a strong sense of responsibility.
- Discreet with a commitment to maintaining confidentiality.
- Flexible and adaptable with a positive attitude.