Analyst Project Management Office PMO

Direct Project Management

Manage and deliver projects according to the agreed scope and deliverables

Oversee management of activities of the project teams to ensure deliverables are being completed to defined expectations

Maintain frequent and detailed communication with all members of the team to ensure clarity at all times

Proactively manage foreseen project risks and mitigate issues as they arise implementing corrective actions

Support the project managers by taking on supervised support tasks on larger projects as and when necessary

Manage project administration tasks. Create and maintain project plan via PPM tool

Undertake any other project management duties as and when required

Strategy Contribution

Works with PMO to ensure alignment of project reporting with strategic priorities

Guidance

Works with PMO to provide subject matter expertise advice and share knowledge with the team members to support their overall development.

Policies Systems Processes & Procedures

Follow PMO Department policies procedures and controls covering all areas of assigned job responsibilities so that all relevant procedural/legislative requirements fulfilled while delivering a quality costeffective service.

Training and Continuous Improvement

Continuously identify improvement related to the job specific responsibilities

Attending training sessions to build PM knowledge and experience

Reporting

Ensure that all reports are prepared timely and accurately and meet requirements policies and quality standards

Demand Management

Providing PMO with required information for executing Demand Management Process

Updating project related templates for PMO review and approval as part of project intake process

Resource Management

Works with PMO for establishing consolidated Resource Requirements Plan across projects in PPM tool.

Support PMO governance to establish effective stakeholder alignment.

Risk & Issue Management

Effectively track project risks issues and commitments and escalate as and when required

Project reporting management:

Provide weekly reporting on project status to PMO highlighting key updates escalations Risk and Issues

Quality Management

Supports PMO in conducting project quality review for new projects and ongoing projects

Undertake compliance checks on projects adherence to PMO standards/ methodologies.

Document Management

Ensure documentation is created and updated as per the agreed list of project deliverables

Ensure documents are stored in the document repository as required

Establish Monitoring of Documents Management and provides regular update to Manager Director & CTSO

Maintain an effective document management and control process.

Dependency Management

Works with project team to identify and review dependencies escalate to the Manager/Director where required

Benefit Realization

Provides support in producing reports and dashboards to management for benefits realization tracking.

Departmental Responsibility

This position may be assigned to perform any additional tasks or related duties as required by the Line manager and in line with business requirements

Requirements

Bachelor s degree or equivalent in one of the following Business Operations Management Finance or equivalent.

Proven working experience in project management

Competence in IT particularly in standard project management tools such as MS project PowerPoint and Excel

Ability to work under pressure and complete project within a set duration and budget

Good knowledge of project management methodologies including Agile preferable

Ability to learn quickly in a dynamic fastpaced environment

Fluent in English communicating and writing

Excellent communication skills confident in dealing with stakeholders

Proactive selfdrive approach

High attention to detail

Superior analytical thinking and problem solving abilities